AP Specialist

Location: Bakersfield
Posted on: October 24, 2024

Job Description:

Job Tasks:

?Evaluate all invoices received and cheque requests

?Arrange and match these invoices

?Prioritize them for payment

?Process cheque requests received

?Prepare and disburse accounts payable checks

?Arrange for wire transfers (NFT or RTGS) and ACH payments

?Have a clear understanding of expenditure

?Prepare breakdown of accounts

?Prepare balance sheets on a daily basis

?Maintain monetary information, records and important files (e.g. copies of cheques, paid invoices, reimbursement details, documentation, reports, copy of receipts, vendor files etc.,) to ensure the availability & accessibility of documentation.

?Ensure the correct procedures are followed in observance with established policies

?Educate staff with the regulatory guidelines.

?Help compliance check officers with all the documentations, they asked for

?Always monitor company accounts and its balances, in order to ensure payments and transactions are up to date

?Prepare daily ledgers

?Deposit the amount received by the company in to its bank a/c by the end of the day

?Maintain confidentiality of accounts

?Receive any complaints in invoices

?Investigate and resolve such discrepancies

?Maintenance different files for different vendors

?Coordinate with vendors, get the required material and answer their inquiries

?Reconcile statements either on a weekly or monthly basis

?Prepare monthly reports and draw graphs showing profit and loss

?Lend a hand in month end closing reports

?Assists auditors by providing support and credentials on internal process for both accounts payable and accounts receivable.

?Assists bookkeepers for the reason of responding to their questions in regards to accounts payable policies, procedures and statistics.

Key Competencies:

?Proficient in management & data entry

?Organizing transactions and prioritizing requests

?Sound with accounts payable

?Good knowledge in computer applications, like tally, Excel etc., to prepare ledgers & balance sheets

?Analytical skills and problem-solving attitude

?An eye for details in order to maintain accuracy

?Good decision making skills

?Excellent communication skills for interaction

?Should possess good reading and writing skills

?Information managing skills

?Knowledge in math, as they have to calculate the data most often

?Sound with the usage of calculators and scientific machines

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Santa Maria , AP Specialist, Accounting, Auditing , Bakersfield, California